Associate Director of Annual Giving

Posted on 08/10/2022

St. Albans School

Washington, D.C.

Reporting to the Director of Annual & Leadership Giving, the Associate Director of Annual Giving (Associate Director) works to raise unrestricted support for St. Albans to meet Annual Giving goals. The Associate Director has primary responsibility for coordinating all areas of Annual Giving communication and marketing, database management, donor relations, and stewardship. The Associate Director partners with alumni relations and major gift officers to develop activities and integrated processes in support of annual giving, striving to utilize donor pipeline/top Annual Fund prospects as resources for regional event hosts, panel members, building volunteer pool, etc. This position will periodically meet with alumni and parents to survey, enlist and manage program volunteers engaged in annual fund efforts.

Specifically, areas of responsibility will include:


  • Manages the Annual Giving mailing calendar.
  • Coordinates, prepares, and mails all solicitation letters and other written and electronic communications to constituents.
  • Organizes and helps staff the Alumni phone-a-thons in the fall and spring.
  • Directs the creative and production aspects of video content, newsletters, Annual Giving web site, social media, channels and donor profiles.

Data Management and Reporting

  • Coordinates to assess reporting needs for all constituencies and develop appropriate reports.
  • Manages Annual Giving volunteers through Raiser’s Edge fundraising software.
  • Assists with production of statistical reports for analysis of fundraising progress; updates and records prospect tracking, donor, and gift information in electronic and paper files.

Gift Processing, Donor Relations and Stewardship

  • Assists with gift processing consisting of sorting, scanning and formatting of all incoming gifts.
  • Manages the Annual Giving donor acknowledgement process.
  • Works with donors and their employers to ensure timely fulfillment of all matching gifts contribution requests.
  • Coordinates the preparation and production of the Preliminary Annual Report and the Annual Report.
  • Coordinates with Special Events to plan and execute Annual Giving volunteer cultivation and stewardship events.
  • Acts as the primary point-of-contact for alumni volunteers, managing the process of reporting to volunteers and staff on a regular basis.
  • Serves as liaison with Special Events for all events including the Headmaster’s Associates Reception, Reunion Weekend, Volunteer Christmas Party, and Alumni and Parent Dinners.
  • Works with Special Events to plan and execute alumni phone-a-thon.
  • Manages donor and volunteer stewardship components including thank-you gifts and letters and giving society recognition.


  • Works closely with the Director and Associate Director of Alumni Relations and the alumni staff to plan, implement and evaluate the School’s Reunion Giving Program.
  • Directs the fundraising activity for Non-Reunion Decade Captain classes.
    • Helps decade captains recruit class agents within their decade.
    • Communicates regularly with decade captains to reports on classes’ progress
  • Directs fundraising activity for Grandparents, Friends, and Faculty/Staff.
    • Recruits and manages volunteers for the specific constituencies.
    • Ensures that each constituency has a solicitation strategy.
  • Makes the discovery, cultivation, solicitation, and stewardship visits necessary to meet stated fundraising goals.

Administrative/Departmental Support

  • Provides administrative and clerical support to the Director of Annual & Leadership Giving as needed, including routine administrative tasks such as responding to inquiries, general office filing, and ordering supplies.
  • Participates as a member of the Department’s administrative support team to provide assistance within the Development office, as directed by the Director of Annual & Leadership Giving.
  • Attends and provides support to major department-organized events including, but not limited to, the Headmaster Associates Reception, Homecoming, Reunions, and Parent Dinners.


  • Actively seeks opportunities for professional development.
  • Helps promote a culture of philanthropy at St. Albans; furthering the understanding of philanthropy among all School constituents (board members, administrative leadership, faculty, staff, parents, alumni, parents of alumni, grandparents, and friends).
  • Is an active and visible participant in the life of St. Albans School.

The position may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Professional Experience & Qualifications

All candidates will be considered, but preference will be given to candidates with experience in development and fundraising. Candidates must have a Bachelor’s degree.

Preferred Qualifications

  • Bachelor’s degree with five to seven years work experience, preferably in fundraising, sales/marketing, or public relations.
  • Commitment to ethical fundraising, collegiality, teamwork, and the philosophy of St Albans School.
  • Excellent interpersonal and communication skills, both verbal and written.
  • Highly organized and extremely attentive to detail.
  • Strong computer skills with a high degree of proficiency with the Windows computer environment, including Microsoft Word and Excel.
  • Ability and willingness to learn and utilize new applications as necessary to work as efficiently as possible.
  • At least one-year experience with fundraising software Raiser’s Edge, preferred.
  • Proven ability to juggle multiple priorities and changing circumstances; to organize and prioritize work in accordance with supervisory input; and to meet deadlines.
  • Demonstrated ability to work collaboratively and balance the needs of numerous constituencies including senior administration, trustees, faculty, staff, parents, alumni, and students.
  • Availability and willingness to work occasionally outside the normal schedule including early mornings, evenings, school holidays, and weekends to accommodate volunteer meetings, phone-a-thons, calendar year-end office coverage, and School/departmental events.

Personal Characteristics

This position requires an individual with the following characteristics:

  • Commitment to St. Albans School’s values
  • Good character, kindness, and an open heart and mind
  • Integrity and honesty, with the highest ethical standards to choose the hard right over the easy wrong
  • Personally accountable; assumes ownership, control and accountability for all areas of responsibility and commitments made to others
  • Accessible and responsive; serves others through collaborative problem-solving and openness to new ideas
  • Passionate, collaborative, strategic, and smart with a hands-on, roll-up-the-sleeves orientation
  • Strong team player with high EQ, making it a key priority to develop strong relationships with faculty and staff at all levels at the school
  • Invests the time to be a visible, engaged and engaging presence on campus
  • Ability to establish trust and credibility
  • Flexible and receptive to change
  • A positive “can-do” attitude.

Organizational Background

From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation. Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences.

As part of the Protestant Episcopal Cathedral Foundation (PECF), St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.


St. Albans School requires all employees to be fully vaccinated against COVID-19, including any boosters recommended and available to the general public, absent eligibility for medical or religious exemptions.

Equal Opportunity Employer

St. Albans is committed to creating and maintaining a community that celebrates a diversity of voices and perspectives and fosters respect for everyone. St. Albans School welcomes and values individuals from all backgrounds. Such diversity is essential to a community of learning and growth. In nurturing the hearts, minds, and bodies of its students, St. Albans prepares boys for fulfilling lives of responsibility, leadership, and service to others.

St. Albans is an equal opportunity employer. We select and promote employees based on qualifications and without regard to race, color, religion, national origin, marital status, gender, sexual orientation, age, disability, or veteran status.

How To Apply

To apply, please submit an application, cover letter, and resume to [email protected] with “Associate Director of Annual Giving” written in the subject line.


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