Annual Giving Coordinator

Posted on 02/17/2023

Spelman College

Atlanta, GA

This position is responsible for providing administrative and project management support for the Director of Annual Giving. Key responsibilities include providing direct support for the coordination of fundraising programs and activities and management of the day-to-day operations for the Office of Annual Giving.

Essential Duties and Responsibilities: 

  • Provides administrative support to the Director of Annual Giving, including performing clerical, calendar management, travel arrangements, project management and administrative tasks.
  • Maintains department budget, order supplies, enter requisitions and secure purchase orders, vendor management and monitor expenditures for all program activities.
  • Performs basic administrative functions including writing and proofreading correspondence, refreshing reports and creating spreadsheets, photocopying and typing various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes) for mailings and other correspondence.
  • Assists in the planning, coordination, and execution of all Annual Giving events; reserve facilities, RSVP list management, vendor management, and all accommodations for such events.
  • Serves as receptionist for the office by welcoming guest (alumnae, students, faculty, staff, etc.), answer general inquiries, and direct telephone calls as needed.
  • Receives and processes gifts via telephone and walk-in, which includes preparing daily gift log and forwarding all gift paperwork, to the Office of Advancement Services for final processing.
  • Available for occasional evening and weekend work.
  • Manages all aspects of the Student Fundraising Campaign including setting an overall fundraising goal, participation goals and attending all necessary meetings (New Student Orientation, etc.).
  • Recruits, manages, and trains volunteers to serve on the Student Philanthropy Council to meet the fundraising goals for Student Campaign.
  • Attends Annual Giving and Institutional Advancement staff meetings as needed. Be a visible part of the Spelman Community to alumnae, donors, friends, parents, and students. Collaborate and assist the Annual Giving Team with the solicitation strategies for Direct Mail, Reunion Campaign, Founders Day, Campus Campaign, and Parent Association.

Education and/or Experience: 

Bachelor’s degree or a minimum of three to five years of professional experience is required. Experience in a fundraising office is preferred.

Excellent written communications skills using good grammatical style and form with attention to detail and accuracy are required. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Good understanding of the role of fundraising in higher education is essential. The incumbent must work well within a collaborative team environment. Use of effective tracking methods to complete work and projects in time required. Superior organization skills are a must.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine memos, reports and correspondence. Excellent oral communication skills are required when providing information and responding to questions from donors, prospects, employees, and the public in one-on-one or group settings is required.

To perform this job successfully, an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint). In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets. Requires the ability to type 45 wpm.

Spelman College is an EOE/Minority/Female/Disability/Veteran/Title IX Employer, and we participate in E-Verify.

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