Associate Director, Alumni Affairs and Development

Posted on 03/15/2023

Harvard Medical School

Boston, MA

This full-time exempt position in Alumni Engagement reports to the Managing Director, Alumni Affairs and Development, and is responsible for planning and executing MD alumni class-based engagement and fundraising efforts, with an emphasis on classes celebrating Reunion.

Job Specific Functions: 

  • Manage a portfolio of Reunion classes.
    • Identify, qualify, cultivate, solicit, and steward top prospects for current use, endowed, or planned gifts of $10K-$100K (and above as appropriate).
    • Identify, enlist, manage, and steward diverse and inclusive volunteer Committees that have engagement and fundraising responsibilities.
    • Plan and conduct committee meetings (at least 3 per year per class).
    • Guide and manage volunteer peer outreach for engagement and fundraising purposes.
    • Set class fundraising goals, based on analysis, and partner with colleagues, as appropriate, on top prospect strategies.
    • Determine, and execute as appropriate, engagement and event strategies for both social and content-based activities.
  • Manage a portfolio of non-Reunion classes.
    • Qualify, cultivate, solicit, and steward a pool of 15-25 Non-Reunion Dean’s Council donors.
    • Maintain and, ideally, grow membership in HMS loyalty (Federman), leadership (Dean’s Council), and legacy (Ezekiel Hersey Council) giving societies.
    • Oversee and steward Class Agents, which includes partnering on the bi-annual class-based appeal letters.
  • Conduct 50-75 personal visits annually for recruitment, volunteer management, cultivation, solicitation, and stewardship purposes.
  • Direct work for and mentor a shared, full-time Staff Assistant.
  • Partner with the Coordinator of Alumni Engagement and provide oversight on fundraising and engagement activity for the Society of the Silver Stethoscope program (beyond the 60th Reunion).
  • Serve as an informal mentor and leader within the Alumni Engagement team.
  • Coordinate with AAD colleagues to identify, research, engage, solicit, and steward top prospects in assigned classes. This may include partnering with faculty and senior administrators.
  • The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Basic Qualifications: 

  • Bachelor’s degree or equivalent work experience required.
  • Minimum of 7 years relevant work experience.

Additional Qualifications and Skills: 

  • Ability and willingness to travel to meet donors and volunteers and staff events.
  • Some evening and weekend work is required.
  • Must have experience with Microsoft Windows and Office, and databases.
  • Ability to solicit and close 5-figure gifts and manage volunteers.
  • Gift planning knowledge or experience.
  • Collaborative, conscientious, and results-oriented. Must be able to listen carefully to colleagues and alumni.
  • Must possess good judgment, an ability to maintain confidential information, and can handle difficult situations with tact and a sense of humor.
  • Motivated to learn and flexible to change.
  • Ability to think strategically and conceptually, solve problems, and manage multiple projects simultaneously.
  • Ability to communicate effectively and clearly both in writing and verbally.
  • Must be able to deal effectively and politely with people from all types of backgrounds.

Additional Information: 

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 – 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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