University Advancement’s Office of Engagement seeks an energetic, creative and organized Project Associate to provide strategic support on our fast-paced team. This role provides high level administrative support for University Annual Giving as well as oversight and management of projects, assisting with stewardship efforts, and providing financial coordination.

Responsibilities:

• Oversees projects and guides the directors in organizing, facilitating, and actualizing the collaborative efforts of cross-Grounds teams on key initiatives such as 4th year giving
• Coordinates & implements plans for stewardship and events for The Virginia Fund
• Coordinates and manages monthly UAG staff & monthly direct report meetings
• Manages travel arrangements and completes expense reports for UAG in compliance with stated guidelines and policies
• Manages the UAG budget and keeps director informed of all necessary expenditures
• Manages procurement needs such as payment of invoices, contract approval and vendor registration
• Responsible for organizing logistics for interview, hiring and onboarding processes for new employees in University Annual Giving
• Collaborates with the OOE administrative team to ensure completion of shared tasks & initiatives
• Provides customer service to donors and members of the Advancement community
• Makes recommendations for new processes based on policy changes and when situations warrant it
• Manages projects independently, from inception through implementation
• Other duties as assigned

Required Qualifications:

• Bachelor’s degree with at least two years of experience.
• Demonstrate excellent oral and written communication, strong customer service and follow-through skills.
• Ability to handle confidential information in a discreet, professional manner
• Demonstrate excellent organizational skills, with high attention to detail. Ability to meet deadlines
• Proficiency working with computers and related hardware/software such as Microsoft Outlook, Word, Excel, WordPress, Desktop Publishing, etc.
• Proven problem-solving skills and ability to exercise good judgment.

• Demonstrated success in administrative, project management, or marketing profession
• Excellent interpersonal skills with the ability to work independently and as part of a team.
• Experience working with senior staff to effectively accomplish objectives
• Understand the role of development activities as they support the University mission
• Working knowledge of marketing and communications best practices
• Ability to navigate database systems and analyze information
• Analytical and critical thinking skills
• Problem-solving and conflict resolution skills
• Proven ability to manage projects independently, from inception through implementation

Preferred Qualifications:

• Four years or more years of experience is preferred.
• Project management and administrative experience.
• Candidates with experience in higher education, database management, Advance Web, Microsoft Office suite, project management software, or e-mail communications software preferred.
• Knowledge of accounting principles and procedures.
• Advance, Integrated System (Oracle) and prefer advanced level proficiency in Word, Excel, Access and Power Point.

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by manager, some positions may be required to work intermittently in a shared office space located in Charlottesville, Virginia.

This position will remain open until filled.  This is an exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding, and performance. The University will perform background checks on all new hires prior to employment.  For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at [email protected].

The University of Virginia, including UVA Health system, which represents UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group, and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy,) sexual orientation, veteran status, and family medical or genetic information.