Associate Director, Alumni and Constituent Engagement, Arts & Sciences

Posted on 11/09/2023

Washington University in St. Louis

St. Louis, MO

Washington University seeks an advancement professional for the position of Associate Director, Alumni and Constituent Engagement, supporting Arts & Sciences.

The Arts & Sciences Advancement team strives to advance the mission of the college by creating a culture of philanthropy among alumni, students, faculty, parents, and friends. This position is responsible for planning, managing, and executing a number of complex, high-level events and projects on behalf of Arts & Sciences.

The position reports to the Director of Advancement, Programs and will work in close partnership with the Special Events team.

Primary Duties & Responsibilities

  • Present and oversee a slate of signature special events and programs throughout the year involving alumni, donors, faculty and leadership. Manage all aspects of planning, scheduling, communicating, budgeting, and executing.
  • Prepare designated university leaders to represent designated school at major events through detailed written and in-person briefings and work closely with leadership to ensure that all event/program details meet the key expectations of major donors and prospects and ensure consistent and high-quality recognition of designated school’s donors and volunteers.
  • Provide consultation to and oversight of other staff who are working on events for designated school, particularly events in academic departments, programs and centers that involve key constituents who must be cultivated or stewarded.
  • Serve as an ambassador to external and internal constituents, cultivating relationships with donors, prospects, and volunteers in order to maintain and strengthen their ties to the University. Serve as the assigned school development office liaison to one or more chairs or directors of designated school departments and advise them on ways to use their events and communications to engage key constituents.
  • Undertake special projects and assignments to advance the mission of Washington University.
  • Perform other duties as assigned.

Preferred Qualifications

  • Event and/or project management experience.
  • Detailed working knowledge of the designated school at Washington University.
  • Superior organization, exemplary oral and written communication, and the ability to articulate the needs, interests, and accomplishments of designated school to a wide range of audiences are required skills.
  • Detail-oriented, ability to have the capacity to perform in an intellectually rigorous and complex environment and exhibit personal characteristics enabling effective interaction with important constituencies.
  • Proficiency in Microsoft Excel spreadsheets and the ability to manage and delegate to student workers and other staff are necessary and essential skills.

Required Qualifications

  • Bachelor’s degree.
  • Minimum of three years of related experience.

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