St. Benedict’s Preparatory School (www.sbp.org) is seeking a part-time records officer, responsible for supporting the School’s efforts to grow donor participation and steward its most generous benefactors. The Records Officer will work in concert with the senior director of advancement on data management initiatives to bolster St. Benedict’s advancement operations and will support the recordkeeping systems utilized by the Advancement team and Business office.

This is a part-time (20-hours per week) position. Compensation is $15 per hour.

Description of Duties and Responsibilities: 

• Maintain and report upon the Advancement Office’s prospect moves management system;
• Assist with assorted database records projects to ensure data integrity and support Advancement projects;
• Work with and support leadership gift officers to develop and implement stewardship strategies that strengthen long-term relationships with major donors;
• Serve as primary back-up for gift entry;
• Assist Director of Annual Giving with annual giving and gift stewardship, as assigned;
• Assist Director of Special Events with the execution of alumni and donor events, including the School’s annual Headmaster’s Reception for leadership-level donors and prospects;
• Exhibition of a positive, team-centered and self-motivated demeanor;
• Ability to work effectively both on site and remotely, as needed.
• Other duties as assigned.

Education & Experience:

A Bachelor’s degree is preferred. Three years of experience in fundraising, data management or relevant field is recommended.

Other Considerations:

Successful candidates must demonstrate skills in data entry, organization, and attention to detail. Prior experience with donor databases and prospect tracking systems, particularly Raiser’s Edge, is preferred. The selected candidate will have experience in or an acumen for data management and will prove him/herself to be highly organized with the ability to prioritize multiple requests. Creativity, curiosity, a sense of humor, high energy, and an enthusiasm for meeting and working with a wide range of individuals is required. Candidates will possess a commitment to the ideals of Benedictine education. All candidates must complete an application for employment and be willing to submit to a background check.

About St. Benedict’s Prep:

St. Benedict’s Preparatory School was founded by the Benedictine Monks in 1868 and is one of the oldest and most successful urban schools in the country. Over its 150-year history, the Catholic school has educated a rich variety of successive immigrant groups and the local community in and around Greater Newark. It now educates nearly 1,000 students, primarily of African-American and Latino heritage, in grades K through 12. Eighty-seven percent of its graduates earn a college degree or are presently enrolled.

Cover letter and resume should be sent to John Huss, senior director of advancement, at [email protected].