Senior Coordinator for Individual Giving

Posted on 06/17/2024

Washington University in St. Louis

St. Louis, MO

The Senior Coordinator for Individual Giving supports the leader for Individual Giving and oversees reporting and administrative support, travel management, interview scheduling, project management, and creating, updating, and distributing multiple monthly, quarterly, and annual reports. The Senior Coordinator plays a critical role in supporting Individual Giving leadership teams and provides necessary and timely information for effective decision-making by the leader for Individual Giving.

Primary Duties & Responsibilities

  • Serves as coordinator for the planning and implementing the regional advancement team efforts, including managing several complex projects. Efforts include scheduling and monitoring all aspects of the interview process for recruiting with Individual Giving. Works closely with senior leadership administrative assistants to ensure project deadlines are met and responses are well-coordinated and well-executed. Works closely with Executive Directors on the Individual Giving team on department-wide projects and team-building activities. Serves as a resource for leader for Individual Giving in managing special projects, which may include preparing, editing, and proofreading documents and completing other duties as assigned to support goals of Individual Giving.
  • Provides high-level support to the leader for Individual Giving. Serves as the vital communication link to and from the office when the leader for Individual Giving is traveling. Discern between critical needs and those that can wait and communicate appropriately.
  • Creates and maintains multiple reports for the leader for Individual Giving and Executive Directors of Individual Giving. Reporting may involve submitting metrics, data requests, formatting raw data, compiling, and storing tables in an accessible drive for all parties. This includes monthly, quarterly, annual, and other reports as needed.
  • Performs other duties as assigned.

Preferred Qualifications

  • Experience working in a complex organization.
  • Experience with higher education or a not-for-profit environment.
  • Office management or project management skills.
  • Prefer database experience such as Access or Filemaker Pro.
  • Deep appreciation for and an ability to successfully articulate the mission and aspirations of Washington University. Desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education.
  • Ability to foster a highly professional and welcoming office environment, along with demonstrated ability to build and maintain relationships.
  • Superior communication skills.
  • Attention to detail, well-organized, and able to complete tasks accurately, with sensitivity to deadlines. 
  • Honesty, integrity, enthusiasm, and perspective; a very strong work ethic, supported by commitment and follow through. 
  • Multi-tasking, organizational and prioritization skills are important.
  • Desire and ambition to work in an organization that is evolving at an accelerated pace.
  • Ability to listen carefully, learn quickly, and work effectively in a complex organization.
  • Demonstrated strength in organizational and project management skills. Ability to manage multiple projects and deadlines under pressure.
  • Desire and ability to work collaboratively with colleagues across department.

Required Qualifications

Bachelor’s degree and two years of related experience, or equivalent combination of education and experience.

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