Assistant Director of Prospect Management

Posted on 02/27/2024

Virginia Tech

Blacksburg, VA

Do you enjoy fostering partnerships and have a knack for Excel? In this role, you will harness your analytical side and collaborate with front-line fundraisers to provide crucial insights for portfolio and prospect management success. Join us in this pivotal position where your strategic, personal approach to prospect management will optimize our fundraising initiatives and propel us towards shared philanthropic and engagement goals. Become an integral part of our dynamic team within a CASE 50 Advancement division.

The Prospect Management team at Virginia Tech provides strategic partnership and insight to Advancement partners working to reach fundraising, participation, and engagement goals. In a division striving for continuous program innovation, the team pursues dynamic solutions to challenges and opportunities that transpire in a changing philanthropic landscape.

Duties and Responsibilities:

  • Serving as a consultant to fundraising managers and individual gift officers regarding portfolio health and strategic prospect movement to obtain division, college/unit, and individual fundraising goals
  • Continuously conducting pipeline analysis to discover trends, insights, and gaps among prospect pools, portfolios, and donor segments
  • Partnering with leadership to promote the adoption and adherence of the Virginia Tech Prospect Management Guidelines and best practices for donor-centric experiences
  • Generating concise and accurate reports, charts, and presentations on data attributes such as prospect assignments, capacity ratings, and affiliation
  • Under the Director’s guidance, overseeing fundraiser performance metric analysis, including significant contacts with prospects, opportunities solicited, and revenue raised, and presenting findings in actionable and consumable formats to identify trends and inspire increased success
  • Analyzing the strength of prospect pools in terms of giving capacity, engagement, and readiness for cultivation and solicitation
  • Developing and validating new or enhanced reports and dashboards, in partnership with the Advancement Reporting team
  • Proactively identifying and recommending systematic improvements of key prospecting data points and projects, in collaboration with Prospect Research
  • Assessing and recommending process or tool enhancements, in alignment with fundraising best practices and training and Advancement technology roadmap, to streamline the user experience of entering and accessing prospect data
  • Benchmarking with peer and aspirational institutions to recommend improvements to shape future work and achieve a best-in-class Prospect Development program
  • Assessing priorities and needs, managing own schedule, monitoring progress and re-prioritizing as necessary; completing work on time with minimal supervision
  • Working with a dynamic and accomplished team, fostering collaboration with colleagues in an enjoyable work environment
  • Creating and maintaining policy, procedure, and training documentation
  • Contributing to ad hoc projects and completing requests as needed
  • Embracing being a lifelong learner who seeks opportunities for professional development that will enhance job performance
  • In the Director’s absence, this team member serves as the primary point of contact and go-to individual 

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