Assistant Director of Annual Giving

Posted on 10/31/2023

St. Mary's University

San Antonio, TX

The Assistant Director initiates and manages relationships with University constituencies using best-practice methodologies for prospect discovery, cultivation, solicitation, and stewardship. The position reports to and participates with the Executive Director of Development Programs in the overall planning of annual giving programs.


  • Plans, designs, implements and manages a comprehensive annual fund campaign utilizing direct mail appeals, phone solicitation, matching gifts, and volunteers; Manages an annual fund calendar designed to guide these strategies.
  • Manages the University student philanthropy program including student philanthropy initiatives and ‘Love-A-Donor’ Day as well as other programs to cultivate philanthropy on campus.
  • Manages the 1852 Club, a recurring gift program for young alumni, consisting of engagement and gatherings.
  • Manages the University employee campus campaign.
  • Manages the matching gift program
  • Assists in the formulation of plans to identify, cultivate, solicit, and steward prospects among alumni groups and friends.
  • Plans, organizes and implements appropriate and timely donor recognition and stewardship programs.
  • Performs other duties as assigned.


  • Bachelor’s Degree from an accredited college or university required.
  • 1-3 years of experience in development activities and organizational fundraising.
  • Must have valid driver’s license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis
  • Must clear and maintain a favorable background investigation and clearance
  • Must be able to work some nights, weekends, and attend special events as needed.
  • Must have experience with technology and software programs to support fund-raising efforts; Experience using ‘Raiser’s Edge’ preferred.
  • Ability to interface frequently with administrators, faculty, staff, students, donors, trustees and high profile individuals in the community; Must be highly responsive to the needs of others.
  • Ability to think independently and take initiative to plan and implement effective partnerships and relationships that sustain existing gifts and generate new gifts, including prospect identification, cultivation, solicitation, and stewardship.
  • Ability to stay abreast on all matters and activities of the University in order to effectively articulate and incorporate relevant information in an oral and a written case for support.
  • Ability to prepare and maintain accurate records and reports, as well as maintain confidentiality of all records and information.
  • Ability to communicate and interact in an effective and appropriate manner with diverse populations, the University community, and the public.
  • Ability to work in an environment that is busy, fast paced, goal and deadline driven.
  • Ability to write error-free correspondence and funding proposals.


  • Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business.
  • While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds.
  • Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
  • Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
  • Constantly operates a computer and other office productivity machinery.

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