Development Associate

Posted on 12/06/2023

Harvard University

Cambridge, MA

This Development Associate works closely within the HKS Fund team to identify, cultivate, and solicit annual and major gift donors for gifts of $1,000-$100,000.  The Development Associate coordinates cultivation and solicitation activities and strategies, manages programmatic activities for assigned portfolios, and manages portfolio information including identification, tracking, and updating relevant data.

This position contributes to meeting and exceeding department revenue goals by developing and executing prospect strategies, cultivating, and stewarding prospects and donors and directly soliciting gifts.

  • Manages a 500+ person prospect pool of mainly alumni leadership giving donors within specific regions and spread throughout the globe, with a focus of raising annual gifts between $1,000 and $100,000.
  • Develops appropriate cultivation, solicitation, and stewardship strategies to enhance retention, grow revenue, and improve donor advancement. Will be required to meet set individual revenue and moves management goals.
  • Makes a minimum of 80-100 face-to-face visits and contacts entire portfolio each year. Qualifies, progresses, and cultivates newly identified prospects and evaluates major gift potential and next steps.
  • Manages alumni volunteers in reunion and non-reunion classes, overseeing volunteer training, class fundraising strategy, and the logistics involved with volunteer solicitations.
  • Responsible for working closely with HKS Fund staff to solicit reunion prospects and execute on annual reunion fundraising strategy.
  • As needed, utilizes email, digital, and phone outreach to meaningfully contact prospects outside of typical travel areas.
  • Creates customized and personalized donor communications materials and touchpoints to help nurture and strengthen mid-level donors’ relationships with the Kennedy School.
  • Researches and prepares background information and drafts high level strategy briefings for faculty, senior administrators, and volunteers. Drafts other correspondence and communications as required.
  • Works with senior staff to strategize and plan development trips.  May coordinate any or all aspects of development travel including prospect identification, scheduling, logistics, travel arrangements, event logistics, briefings, staffing and follow-up correspondence.
  • May staff faculty or senior administrators in meetings with donors and represent Alumni Relations and Resource Development at events, meetings, and 1:1 appointments. Coordinates briefings and follow-up correspondence.  Prepares contact reports and enters them in the development database.
  • Tracks prospects in the assigned portfolio, developing strategies and moves and ensuring that assignments are up to date and all activities are documented.
  • Manages research needs for assigned portfolio by completing research or by assigning research to the University Research Team when appropriate.
  • Works with the Communications staff to ensure talking points are written for the Dean or other senior administrators for speaking engagements.
  • As a member of the Alumni Relations and Development Office team, takes on critical project work as needed.  This might include working on planning efforts, development committee meetings or events, drafting reports and presentations, or writing proposals.
  • Performs other responsibilities upon request, as needed, with or without accommodation. 
  • The above covers the most significant responsibilities of this position.  It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position

Basic Qualifications

Bachelor’s degree and 3 or more years of related experience.

Additional Qualifications and Skills

  • Excellent communications skills, oral and written
  • Prior development experience and a demonstrated experience in solicitations strongly preferred
  • Basic understanding of fundraising needed, as well as a desire to learn more.
  • Ability to manage a busy office with competing demands; not easily flustered nor easily overwhelmed by a high volume of activity and projects. 
  • Integrity and trust with a demonstrated ability to manage highly confidential information
  • Ability to problem solve
  • Ability to work with a diverse constituency required
  • Ability to analyze and explain data
  • Strong knowledge of MS Office and ability to learn new software quickly
  • Ability to work nights and weekends and to travel as required are a must
  • The ideal candidate is action oriented with an ability to deal with ambiguity; has composure, comfort around higher management; possesses sound judgement and decision making quality, integrity and trust, interpersonal savvy, listening, planning, written communications, learning on the fly, organizing, peer relationships, personal learning

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