Assistant Director, Special Fundraising Programs and Stewardship, Annual Giving

Posted on 02/15/2024

Dana-Farber Cancer Institute

Boston, MA

The Assistant Director manages three of Annual Giving’s special programs, which collectively raise over $2 million in revenue: Giving Pages, Dana-Farber Faculty and Staff Giving (as part of Workplace Giving), and President’s Circle stewardship and events. Giving Pages are online, personal fundraising webpages that raise funds for any research or programmatic area at Dana-Farber, in a similar fashion to peer-to-peer fundraising. Responsible for assisting the entire Division with reaching financial goals. Shares supervision of one Officer and one Assistant, and has oversight of the programs within these portfolios, including Annual Giving naming displays, raising $450K+ annually (including the Gene Display, Ripple Effect Displays, and Imagine Display).

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; Discovery; and Equity and Inclusion every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is currently undertaking an ambitious fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This multibillion-dollar campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign is focused on accelerating the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

Application Requirements: 

Resume and cover letter are required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.


Special Constituency Program Management

  • Manage all aspects of the Giving Pages program, responsible for raising $1.6M+ annually.
    • Conduct outreach and provide assistance to page creators, named fund donors, generated named funds donors, and principal investigators to build personalized fundraising pages and generate funds.
    • Monitor all newly created pages; set up restricted pages working with page creators and Fiscal & Regulatory Management.
    • Collaborate with philanthropy colleagues for training, assisting with special requests, and general program training.
    • Along with the Officer on team, oversee generated Annual Giving naming opportunities which utilize Giving Pages; create appeal codes, track giving progress and steward donors.
    • Coordinate with Philanthropy Communications and Digital Marketing to develop and execute marketing plan for the program.
    • Identify and assist with Giving Pages for VIP situations, including named fund donors and memorial situations.
  • Supervise DFCI faculty and staff giving, responsible for raising $250K+ annually.
    • Manage DFCI faculty and staff annual giving and work with other Division colleagues who work with employee giving such as the Boston Marathon Jimmy Fund Walk and Corporate Partnerships.
    • Serve on the internal planning committee for the Dana-Farber United Way Campaign.
    • Coordinate with Assistant Director working with corporate prospects on outreach to corporate constituency.
    • Assist with Dana-Farber’s faculty & staff Holiday Patient Assistance fundraising Initiative. Along with Associate Director, coordinate the set-up of departmental Giving Pages for the Holiday Patient Assistance initiative campaign; deposit gifts that come in offline; work with internal faculty and staff across the Institute to supporting the initiative as needed. 
    • Liaise with colleagues in Fiscal and Regulatory Management regarding payroll deductions, promote giving to employees during Dana-Farber’s Giving Day and Giving Tuesday working with colleagues in Direct Marketing and Philanthropy Communications.
    • Collaborate with Philanthropy Communications and Digital Marketing to develop and execute internal employee and external donor marketing plans for the program.
    • Develop strategy, set solicitation timelines, conceptualize materials, assist in writing copy, and coordinate with Philanthropy Communications, and Information Services staff to conduct faculty and staff giving appeals by mail, email/web, telephone, and personal solicitation.
    • Assigned to faculty & staff donors under the $5K level and responsible for stewarding and sending solicitations throughout the year.

President’s Circle Stewardship and Event Management

  • Oversee stewardship of President’s Circle donors who contribute $10M+ annually to Annual Giving.
  • Coordinate logistics and planning for Annual Giving stewardship and cultivation event, President’s Circle Appreciation Night.
  • Coordinate additional stewardship for the President’s Circle and ensure that all benefits for President’s Circle and Corporate Leaders members are met.
  • Supervise the production and distribution of quarterly stewardship mailings and one Annual Giving event invitation mailing, in collaboration with Philanthropy Communications.
  • Assist with planning and execution of VIP lecture and recognition events as needed. Work with internal faculty and staff across the Institute to supporting the initiative as needed. 

Prospect Management

  • Complete 90 donor visits, 1,500 moves, and make 20+ requests annually with the goal of furthering donor connection to programs and Dana-Farber, increasing revenue, and renewing donors into the President’s Circle ($1,500+).
  • Utilize direct mail, phone, email, or volunteers for solicitation or cultivation as appropriate.
  • Keep current with and be able to convey information about highlights and initiatives at Dana-Farber.
  • Participate in visits, asks, and stewardship of Annual Giving donors.
  • Conduct 50+ meetings with Institute staff to facilitate the Holiday Patient Assistance effort. 


  • Participate in the stewardship of existing President’s Circle and Giving Page donors for the purpose of retention and increased giving; conduct 1,000 stewardship moves annually.
  • Respond to calls and visits from donors and prospects. Determine priority of the situation. Suggest response and refer to/inform supervisor as appropriate.

Supervise Staff

  • Together with Senior Director and Associate Director, manage one Assistant, Annual Giving Special Fundraising and Stewardship. Additionally co-manage one Officer with Associate Director, Special Fundraising Programs and Stewardship.
  • Supervise the strategy for the programs held within the Officer and Assistant position (Naming Opportunities, Workplace Giving, and Favors)


  • Produce accurate and frequent reports on results and stewardship of above-mentioned special constituency programs and prospect pool.
  • Develop a working knowledge of fundraising databases and other management information and tracking systems used by the Division of Philanthropy to effectively update and report progress toward goals.
  • Coordinate with Information Systems staff to produce and update reports as needed.

 Other Activities as Needed    

  • Assist with impromptu projects and high-level stewardship situations when they arise.
  • Participate as needed in Division of Philanthropy team efforts, including solicitation strategy teams for key prospects and internal planning efforts. Ad-hoc projects. Other responsibilities as assigned. Responsible for assisting the entire department with reaching financial goals.

Supervisory Responsibilities:

Reports to the Associate Director of Annual Giving, and shares management of one Assistant and one Officer. This position has program management responsibilities and will seek major decision-making authority from direct supervisors. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, vendors, senior staff, and confidential information.


Bachelor’s degree required plus 5-7 years of experience in Philanthropy. Preference for candidates with previous Annual Giving and program management experience.

Knowledge, Skills, and Abilities Required:

Strong oral and written communication skills. Ability to handle multiple tasks in a fast-paced environment. Excellent organizational skills, analytical skills, and attention to detail. Ability to work with a variety of constituencies, including donors, volunteers, and DFCI staff. Strong knowledge of Microsoft Office applications and philanthropy databases. Ability to work independently and be self-motivated. Excellent problem solving and reasoning skills. Demonstrated ability to meet fundraising goals and deadlines. Ability to work in a collegial manner with the Division of Philanthropy team in creating and implementing solicitation strategies.

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