Reporting to the executive director of alumni engagement, the associate director of alumni engagement is responsible for building and cultivating robust volunteer networks across the country with special focus on our key markets (Baltimore, Boston, New York, Philadelphia, and D.C.). Additionally, the associate director is charged with executing engaging programming in those key markets that attract alumni and donors.

This position will be charged with identifying and building out affinity alumni networks and planning programming that supports those networks.

The associate director will coordinate with the Office of Admissions to leverage alumni in the admissions process.

The associate director will also serve in support of University fundraising efforts by conducing discovery visits with potential alumni volunteers and donors to the University.

Some travel is required with up to 35% of the time spent outside the office for events or visiting with alumni and friends of the university. Visits and events mostly consist of travel in the DMV area and East Coast with potential travel to the Midwest, West Coast, and South.

The associate director will also serve as staff liaison to designated offices/constituents; staff designated committees, and other duties as required.

Responsibilities

• Actively recruit and manage regional alumni volunteers across the country, with specific emphasis on the University’s key markets (Baltimore, Boston, New York, Philadelphia, and D.C.).
• Plan and implement a robust list of programming in the University’s key markets, focusing on events that engage current and prospective donors.
• Conduct at least 50 visits with alumni; focusing on potential board members, speakers, and unassigned prospects for discovery.
• Recruit potential volunteers for affinity-based alumni network boards. Once boards are launched, continue to recruit and manage volunteers.
• Plan and implement affinity-based programming, collaborating with student groups and the Center for Cultural Engagement.
• Utilize Raiser’s Edge (RE) database to document communications, visits, and other relevant information about donor and prospect moves management.
• Effectively communicate results of contacts to appropriate Advancement and University staff.
• Work with the Office of Admissions to promote the Alumni Association at programs such as Odyssey Day and Orientation. Collaborating with the Office of Admissions develop ways to leverage alumni in the admissions process.
• Plan programs to better promote the Alumni Association to current undergraduate and graduate students.
• Have input and responsibility for the planning of Cardinal Weekend activities and other university events as needed.
• Attend necessary board meetings and other key functions of the alumni engagement team as needed.
• Attend University events and functions, including but not limited to Cardinal Weekend and Commencement, representing the Division of University Advancement as needed.

Qualifications

Bachelor’s Degree with at least five (5) years’ in higher education, non-profit or similar work setting dealing with volunteer management, alumni relations, event management, fundraising, or related responsibilities. Previous alumni relations work or fundraising is desired. Experience in event management and volunteer management is desirable.

Working knowledge of Microsoft Office applications, Google for Education, and ability to learn new software programs and functions including donor database and online community.

Possession of current and valid U.S. driver’s license appropriate to the type of university vehicle and an acceptable Motor Vehicle Driving Record (MVR) as stipulated in the Vehicle Guidelines and Procedures Manual administered through the office of Environmental Health and Safety. Annual clearance of MVR check through the Office of Environmental Health and Safety.