Additional Information

Do you have an interest in non-profit or higher education fundraising? Would you like to work with an energetic group of staff at a newly unified foundation, one with no barriers between advancement, alumni relations and stewardship? On the eve of Ball State University’s centennial, under an empowering, entrepreneurial management philosophy, our integrated team is raising funds, engaging alumni and serving donors in better ways. Would you like to join us?

Position Function

The coordinator for Leadership Annual Giving is a key member of the team that is responsible for increasing philanthropic support and alumni engagement at Ball State. This position’s primary responsibility is to help manage all aspects of the Leadership Annual Giving office including communication with prospects/donors, confirmation of appointments, travel arrangements, database coding, inventory, office and staff expenses, and other projects as needed.

Duties & Responsibilities

• Provide administrative support to members of the Leadership Annual Giving team who are responsible for securing annual gifts of $1,000+ to Ball State.
• Serve as a point of contact for communication between annual giving donors, alumni, and friends.
• Accompany the assistant directors on select in-state visits with leadership donors and prospects to secure mid-level gifts, and increase alumni engagement at Ball State University.
• Manage day-to-day office operations for the leadership giving team, including ordering office supplies and donor communication pieces.
• Coordinate travel as directed, including meeting confirmations, university car rentals and related reimbursements.
• Submit leadership office invoices for payment; process receipts and statements for staff credit cards.
• Provide excellent customer service to all university and community constituents.
• Coordinate details for and assist with communications to leadership prospects; correspond with donors and prospects regarding questions and requests.
• Record visit/solicitation details in database and provide other internal reports as needed.
• Devise and maintain an interim moves management system for all visits/gifts for leadership giving and provide related analytics as requested.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.

Minimum Education

Associate’s degree or equivalent.

Minimum Experience

Over one through three years administrative support experience or related experience; excellent written skills.

Preferred Education

Bachelor’s degree.

Preferred Experience

Two or more years of administrative support experience in a higher education office setting and/or within non-profit fundraising; self-motivation; ability to work as a team member within a complex institution; flexibility and willingness to change fundraising tactics and strategy mid-year to achieve stated program goals; desire to grow professionally within fundraising and engagement; excellent communication skills; proficient in Microsoft Office, Google Apps and prior experience with fundraising databases; strong attention to detail and a high level of accuracy and confidentiality; ability to meet deadlines while managing multiple projects

Positions Supervised

None.

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.  EEO/AA Employer/Veterans/Disabled.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 50 miles northeast of Indianapolis. Approximately 21,000 graduate and undergraduate students enroll in one of seven academic colleges that offer 187 undergraduate programs, 99 master’s programs, and 16 doctoral programs. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.