Under general direction, participates in all pre and post- charitable grant funding management administration encompassing review, project management and internal investigator and staff relations as well as external /donor agency relations.  The grants process ranges from proposal preparation assistance and submission to providing effective -charitable grant management administration in compliance with University and Foundation gift acceptance polices..  Position is responsible for coordinating the timely day to day work flow of information for Corporate and Foundation Relations (CFR) through its processes and database.  The position is self-directed and accountable for analyzing the use, implementation and evaluation of new channels of communication while also coordinating, developing and providing ongoing communications with internal and external gift agreements.

Responsibilities: 

Grant Administration: Work with Sponsored Projects Administration (SPA), UMF Finance, and Director of Corporate and Foundation Relations Operations, on charitable grant administration – (70%)

• Review and process incoming donor provided grant documents and proposals to assure gift acceptance compliance.  Highlight areas of concern, recommend edits and process
• Coordinate with UMF finance, collegiate units, and private sector partners to process all necessary documentation for charitable grants/gifts and tracking and managing fund reporting requirements
• Serve as the point person for the CFR team on Sponsored Financial Reporting
• Secure approval of agreement and confirmation of roles/responsibilities from college and program departments and route for secure signature.
• Formulate and implementing new policies and procedures on charitable grant administration and participate in internal  educational workshops

Project Management for the UMF CFR team – (20%)

• Serve as project management coordinator for large or ongoing projects
• Support the finalizing of the Grant Administration Process at UMF
• Mange content additions to the IE Website with Marcom
• Serve as point person for CFR team with UMF Marcom, UMF Event on event planning and execution,
• Work with proposal development team to develop materials for grant seeking workshops,
• Project coordinator for updates and improvements to: DMS, CFR  interaction with MNGEMS, grant review, approval, and management processes
• Curate and manage campus wide RFP list in coordination with Proposal Developers and PD team to send out monthly RFP list to colleges/units/campuses

Administrative Support for UMF Team (10%)

• Schedule meetings for CFR Development Officers with UMN leaders (Deans, Chancellors Provost, OVPR, etc.) and external stakeholders
• Schedule internal CFR meetings and events
• In coordination with the AVP Director of CFR Operations develop, manage and maintain CFR budget
• Provide assistance on meeting material, presentation, meeting set up, etc. for CFR DO’s
• Other duties as assigned

Qualifications: 

Required

• BA/BS plus at least four years of experience or a combination of related education and work experience to equal eight years
• Demonstrated project management capabilities and experience
• Experience using a donor or customer database and demonstrated database management skills
• Ability to determine informational needs, to collect and analyze information, and to devise and prepare impact reports and/or presentations
• Ability to handle sensitive material in a confidential manner and to maintain data integrity
• Ability to communicate effectively, both orally and in writing for both internal and external audiences

Preferred

• Specific knowledge in fundraising or gift accounting software (database)
• Problem solving skills, research skills, with demonstrated critical thinking ability
• Effective organizational skills with strong attention to detail; ability to prioritize support for a multi-functional work group; demonstrated ability to successfully meet deadlines; flexible, and the ability to adjust effectively to unexpected changes
• Knowledge of grant funding policies and procedures as well as University and foundation process and procedures

At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everythign we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota.